Agents

What OpenBooks needs

• ✓Bank feed connected
• ✓Books current through end of period
• ○Previous filing on file

What OpenBooks will do

1. I read every contribution and expenditure in the reporting window.
2. I categorize each one against HRS §11 and the CSC schedules.
3. I draft the Preliminary Report in the CSC format your treasurer signs.
4. I surface any transaction that needs your judgment before submission.
5. I submit on your approval and attach the acknowledgment to the ledger.

What you get

A filed Preliminary Report with the CSC acknowledgment attached to the ledger.

What OpenBooks needs

• ✓Bank feed connected
• ○Fiscal-year books closed
• ○Restricted / unrestricted funds tagged

What OpenBooks will do

1. I classify revenue and expense into the functional categories the 990 requires.
2. I keep restricted and unrestricted funds distinct across the return.
3. I draft the 990 and the supporting schedules for your board to approve.
4. I flag anything a preparer would ask about before the board sees it.
5. I attach the return and the IRS acknowledgment to your Financial Record.

What you get

A filed 990 with the IRS acknowledgment attached to the ledger.

What OpenBooks needs

• ✓Bank feed connected
• ✓Q3 reconciled and closed
• ✓Public URL configured

What OpenBooks will do

1. I close the quarter and lock the ledger for the reporting window.
2. I compile revenue, expense, and cash-position figures for the period.
3. I attach every underlying transaction, receipt, and approval to the page.
4. I publish the record at your public org URL and notify your list.

What you get

A public Q3 Financial Record with every underlying document attached.

What OpenBooks needs

• ✓Bank feed connected
• ✓Prior month closed

What OpenBooks will do

1. I pull every transaction from the last full calendar month.
2. I match each one to the correct account and category.
3. I attach a receipt or supporting evidence where it exists.
4. I surface anything ambiguous for you to decide.
5. I close the month and lock the period.

What you get

A reconciled, categorized, closed month ready for the next report.

What OpenBooks needs

• ✓Bank feed connected
• ✓Books current through this month
• ○Board meeting date on calendar

What OpenBooks will do

1. I pull the numbers your board sees every meeting — cash, revenue, expense, variance.
2. I draft the narrative around what changed and what needs a decision.
3. I attach the underlying ledger detail for anyone who wants to verify.
4. I assemble the packet as a single board-ready PDF.
5. I send it to the board list on your approval.

What you get

A board-ready packet emailed to the board with the ledger attached.

What OpenBooks needs

• ✓Bank feed connected
• ○Reserve study on file
• ○Fiscal-year books closed

What OpenBooks will do

1. I classify dues, reserves, and vendor payments against HRS §514B.
2. I compile the financials owners are entitled to see.
3. I draft the annual report in the format the association requires.
4. I surface anything the board will want to decide before filing.
5. I file on board approval and attach the acknowledgment to the ledger.

What you get

A filed §514B annual report with the acknowledgment attached to the ledger.

What OpenBooks needs

• ✓Bank feed connected
• ○Fiscal-year books closed
• ○OLMS filer credentials on file

What OpenBooks will do

1. I map receipts and disbursements to the LM-2 schedules.
2. I compile the officer-and-employee detail the LM-2 requires.
3. I draft the return for your president and treasurer to approve.
4. I surface anything OLMS would ask about before submission.
5. I file with OLMS on officer approval and attach the receipt to the ledger.

What you get

A filed LM-2 with the OLMS receipt attached to the ledger.

What OpenBooks needs

• ○Original filing attached to the ledger
• ○Nature of the correction described

What OpenBooks will do

1. I pull the original filing and every underlying transaction.
2. I reconcile the corrections against the ledger.
3. I draft the amendment in the same format the regulator originally received.
4. I explain in plain language what changed and why.
5. I submit on your approval and attach the amended acknowledgment.

What you get

A submitted amendment with the corrected acknowledgment attached to the ledger.