Reconcile your donation deposits
Stripe, PayPal, and fundraising payouts matched gross-to-net.
What does this agent do?
OpenBooks reconciles donation-platform deposits by matching each bank payout with its underlying gross donations, fees, refunds, disputes, and donor records, then routing exceptions to a person.
What OpenBooks needs
- Bank feed connected
- Donation platform export or connection available
What OpenBooks will do
- I import each platform payout, donation, fee, refund, and dispute.
- I reconstruct the gross-to-net bridge for every bank deposit.
- I match donor or contributor records and preserve platform identifiers.
- I surface missing payouts, duplicate gifts, refunds, and unmatched deposits.
- I post the approved reconciliation to the ledger with its evidence attached.
What you get
A gross-to-net donation reconciliation with every bank deposit tied to platform activity.
Know exactly what you’ll receive
Keep donation revenue, processing fees, refunds, and deposits aligned without treating each payout as one mystery transaction.
- Payout-to-bank matching
- Gross gifts and processing fees
- Refund and dispute detail
- Donor or contributor matching
- Unmatched and duplicate exception queue
A clear fit before you start
Nonprofits and campaigns collecting money through Stripe, PayPal, or fundraising platforms.
You can customize
- Platforms and accounts
- Fund or campaign mapping
- Fee accounts
- Reviewer assignments
OpenBooks prepares. You decide.
- 1
OpenBooks builds each gross-to-net match and surfaces exceptions.
- 2
Your finance lead resolves donor identity, fund, refund, or duplicate questions.
- 3
OpenBooks posts the approved reconciliation and evidence to the ledger.
Before you start
Why should donations be recorded gross instead of as the bank deposit?
A net deposit can hide processing fees, refunds, and individual gifts. The reconciliation preserves the gross activity and separately records the deductions.
What if a payout does not match the bank?
The payout stays in the exception queue with its component transactions until a reviewer resolves the difference.
Can I edit the draft before anything happens?
Yes. OpenBooks prepares a private draft and surfaces questions. You can correct the narrative, classifications, figures, and recipients before approval.
Does OpenBooks make the final decision or submit for me?
No. OpenBooks prepares and organizes the work. Your authorized human reviews every consequential decision and handles certification or final submission where required.
How is each number verified?
Figures stay linked to the underlying ledger, transactions, and available evidence so reviewers can trace the source instead of relying on a summary alone.
What if my books are not ready?
Start anyway. OpenBooks identifies the missing prerequisites and unresolved items so you have a concrete checklist instead of discovering gaps at the deadline.
Use the words you would actually search
- How do I reconcile Stripe donations?
- How do I match PayPal payouts to nonprofit revenue?
- How should fundraising platform fees be recorded?
A gross-to-net donation reconciliation with every bank deposit tied to platform activity.
~5 min per connected platform for a clean reporting period.