Track your restricted funds
Award balances, releases, and eligible spending traced to source terms.
What does this agent do?
OpenBooks tracks restricted funds by connecting grant and donor terms to tagged revenue, expenses, releases, and remaining balances, while routing ambiguous eligibility decisions to your finance lead.
What OpenBooks needs
- Grant and donor restrictions uploaded
- Fund tags configured
What OpenBooks will do
- I read each grant agreement and donor restriction and record its usable purpose and period.
- I tag related revenue, expenses, releases, and transfers.
- I calculate beginning balance, additions, eligible spending, releases, and remaining balance.
- I surface untagged costs, overspending, expired periods, and ambiguous restrictions.
- I maintain the approved restriction schedule with source terms attached.
What you get
A current restricted-fund rollforward with every balance tied to award terms and ledger activity.
Know exactly what you’ll receive
Know what restricted money remains, what it can fund, and which transactions need review before reporting.
- Restriction and award register
- Beginning-to-ending balance rollforward
- Eligible spending and releases
- Expiration and overspending alerts
- Grant terms and source-linked activity
A clear fit before you start
Nonprofits managing grants and donor-restricted contributions across programs and reporting periods.
You can customize
- Restriction categories
- Programs and periods
- Release policy
- Reviewer assignments
OpenBooks prepares. You decide.
- 1
OpenBooks interprets source terms conservatively and proposes fund mappings.
- 2
Your finance lead confirms restrictions, releases, and ambiguous costs.
- 3
OpenBooks updates the approved rollforward and related reporting schedules.
Before you start
Does OpenBooks decide whether an expense is allowed by a grant?
OpenBooks can compare the expense with documented terms, but ambiguous eligibility remains a human finance and program decision.
Can I see when a restriction expires or is overspent?
Yes. The schedule surfaces reporting periods, expiration dates, remaining balances, and potential overspending.
Can I edit the draft before anything happens?
Yes. OpenBooks prepares a private draft and surfaces questions. You can correct the narrative, classifications, figures, and recipients before approval.
Does OpenBooks make the final decision or submit for me?
No. OpenBooks prepares and organizes the work. Your authorized human reviews every consequential decision and handles certification or final submission where required.
How is each number verified?
Figures stay linked to the underlying ledger, transactions, and available evidence so reviewers can trace the source instead of relying on a summary alone.
What if my books are not ready?
Start anyway. OpenBooks identifies the missing prerequisites and unresolved items so you have a concrete checklist instead of discovering gaps at the deadline.
Use the words you would actually search
- How do nonprofits track restricted funds?
- How do I create a restricted fund rollforward?
- How should donor restrictions be released?
A current restricted-fund rollforward with every balance tied to award terms and ledger activity.
Initial register depends on award volume; balances update with approved ledger activity.