The immutable ledger for HOA and condo reserve funds.
Connect the association’s operating and reserve accounts. Dues, reserves, and vendor payments are categorized to the condominium statute, the owner financials are drafted on schedule, and every entry is anchored so the board and the membership read the same verified books.
Why this is hard today.
Hawaii condominium and homeowner associations answer to HRS Chapter 514B. The statute requires an adopted annual budget and a funded reserve, and it entitles every owner to see the association’s financials. When the books live in one volunteer treasurer’s spreadsheet, a simple owner question — "where did the reserve go?" — becomes a board-meeting fight instead of a link.
Reserve funding is where associations get hurt. HRS §514B-148 governs the budget and reserves; a reserve study sets the target. And lenders now enforce reserves from the other side: the Fannie Mae Selling Guide requires an association to budget at least 10% of income to reserves — rising to 15% effective January 4, 2027 — or the units become harder to finance. Post-Surfside, mainland regimes added mandatory structural reserve studies. The direction of travel is one way.
Meanwhile the annual budget disclosure has to reach owners on time and tie to the bank. Boards turn over, treasurers are volunteers, and the reserve balance is the exact number an owner, a buyer’s lender, and a plaintiff’s attorney all check first. A provable reserve is a shorter board meeting and a cleaner sale.
The obligations, in plain language.
The obligations below are set by Hawaii’s condominium statute and, increasingly, by lenders. OpenBooks categorizes to them, tracks reserve funding, and drafts the owner disclosures. Your board reviews and adopts. This is recordkeeping software, not legal advice, and it does not replace a reserve study.
| Requirement | Authority | What it means |
|---|---|---|
| Adopt an annual operating budget | HRS §514B-148 | The association adopts an annual budget and funds reserves for capital expenditures and deferred maintenance, based on its reserve study. |
| Disclose the budget to owners | HRS §514B-148 / §514B-152 | Owners receive the annual budget and reserve information on the statutory schedule — a right the statute gives every member. |
| Fund reserves on a study basis | HRS §514B-148 | Reserve funding is set from a reserve study estimating the remaining useful life and replacement cost of major components. |
| Meet the lender reserve floor | Fannie Mae Selling Guide B4-2.1-01 | At least 10% of the operating budget allocated to reserves (rising to 15% effective 2027-01-04) for units to remain conventionally financeable. |
| Structural reserves (mainland trend) | FL SB 4-D / SB 154 (SIRS, 10-yr) · CA SB-326 (Davis-Stirling) | Post-Surfside mandates — structural integrity reserve studies and periodic exterior/balcony inspections — signal where reserve accountability is heading for every association. |
Connect once. Approve. Publish.
Connect both accounts once. The agent keeps operating and reserve funds distinct in the record, tracks funding against the target, and drafts the disclosures owners are entitled to.
Connect operating + reserve accounts
Both accounts tracked, never commingled in the record. Every dollar has a home.
Categorize to the statute
Dues, special assessments, reserve contributions, vendor payments, and capital projects each typed to their line.
Reserve funding monitor
Contributions tracked against the reserve study target and the lender’s 10% → 15% floor, flagged the moment funding runs short.
Monthly close + board approval
The board approves each period. Nothing is published to owners without a human yes.
Owner financial packet
The annual budget disclosure and reserve summary drafted for owners, on the statutory schedule.
Owner verify page
A public, hash-chained feed every owner can recompute. The reserve balance is provable, not asserted.
Artifact produced: a §514B-148 reserve summary auto-attached to the annual budget disclosure packet, plus a public, owner-verifiable ledger.
What “verify” looks like here.
Give every owner a URL where the reserve balance and every vendor payment is chained with SHA-256. An owner — or their buyer’s lender — downloads the events and recomputes the head hash. The reserve is provable, so the argument is over before it starts.
Priced for hoas.
Per association. Owner app included in Year 2 ($9 / owner / yr).
- ✓Operating + reserve tracking
- ✓Reserve funding monitor
- ✓Annual budget disclosure packet
- ✓Owner verify page
- ✓Everything in Board
- ✓Multi-account + capital projects
- ✓Manager + board approval workflow
- ✓Priority disclosure support
- ✓Everything in Managed
- ✓Multi-association dashboard
- ✓Portfolio-wide reserve reporting
- ✓Onboarding + migration support
Prices are introductory and per organization. Not legal or tax advice.
HOAs — questions officers ask.
Does it keep operating and reserve funds separate?+
Yes. Separate accounts, separate categorization — the two are never commingled in the record.
How does the 10% / 15% reserve rule affect us?+
The Fannie Mae floor is enforced by lenders at the point of sale. We track your reserve funding against it and flag a shortfall early, while there is still time to adjust the budget.
Do we still need a reserve study?+
Yes. The study sets the target; we track funding against it. We do not replace your reserve analyst.
Can owners see the books?+
Yes — a public verify page owners can recompute themselves. The reserve balance is provable, not just reported.
Who approves the financials?+
The board. Draft-first, board-approved — nothing publishes to owners without a human yes.
Does it work for mainland associations?+
Yes. The ledger is regime-agnostic; we track your state’s disclosure requirements and any structural-reserve mandates, such as Florida’s SIRS or California’s Davis-Stirling inspections.
Is this legal advice?+
No. It is recordkeeping software. Your board, manager, and counsel remain responsible for compliance.
What happens when we correct a mistake?+
Corrections are appended as new entries referencing the original by hash. Nothing is overwritten, so the record stays verifiable.
Bring hoas into the open.
Draft-first, officer-approved, cryptographically verifiable. Non-partisan and non-sectarian by construction.