Responsibility · Coming next
Your AI Compliance & Finance Specialist — for grant reporting.
Coming next
OpenBooks will keep every grant’s restricted funds distinct, code each expense to the budget line it was awarded for, gather the backup, and draft the funder’s financial report — so program staff report on outcomes, not spreadsheets.
What the funder report will contain
- Restricted funds kept distinct by grant
- Every expense coded to its awarded budget line
- Backup attached to each reported cost
- Funder report drafted for staff to review
The person who tracks every grant by fund and by line.
A grants manager, a fund accountant, a bookkeeper — someone keeps restricted money separate and reports its use to each funder. OpenBooks becomes that specialist, tracking every grant by fund and by budget line the whole grant period.
What grant reporting takes today
- Keep restricted funds separate
- Code expenses to award lines
- Track spend against each budget
- Gather receipts for reported costs
- Draft each funder’s report
- Fix miscoded restricted spend
With OpenBooks
OpenBooks will own all of the above.
Program staff review and certify.
What OpenBooks will own for grant reporting.
The fund accountant’s job description, held by one teammate, across every grant you carry.
Draft — refined with founding partners.
- Fund AccountingRestricted and unrestricted money kept distinct, per grant, so nothing is spent out of the wrong bucket.
- Budget-Line CodingEvery expense coded to the budget line it was awarded for, with the reason it fits.
- Financial RecordOne current, verifiable record per grant — the byproduct of the tracking being done right.
- Evidence CollectionThe backup gathered and attached to each reported cost, ready for a funder that asks.
- Report DraftingEach funder’s financial report drafted to its format and handed to staff for review.
- Spend-Down TrackingRemaining balance by line surfaced continuously, so a grant doesn’t under- or over-spend by surprise.
Where the work happens today. Campaign Compliance & Finance is the one responsibility OpenBooks owns end to end today — that is the wedge we are proving first. Grant reporting is next on that same Financial Memory, built with our founding partners before it ships. We would rather tell you where we are than sell you a finish line we have not reached.
How OpenBooks will work a grant.
The four acts of clean grant reporting — done across the grant period, not at the deadline.
- Act 1 · ConnectLoad the awardPoint OpenBooks at the accounts and the grant budget. It maps the award lines once and learns each funder’s reporting format.
- Act 2 · TrackCode by fund and line, continuouslyThrough the grant period it keeps restricted funds distinct, codes each expense to its budget line, and gathers the backup as costs happen.
- Act 3 · DraftBuild the funder reportAhead of the reporting date it drafts each funder’s financial report to their format and attaches the evidence, ready for staff review.
- Act 4 · CertifyStaff review and certifyProgram staff review and certify to the funder. OpenBooks prepares the numbers; the certification stays with people.
The Ownership Contract.
A specialist you can hand this to knows exactly where their job ends. So does this one.
OpenBooks owns
- Fund Accounting
- Budget-Line Coding
- Financial Record
- Evidence Collection
- Report Drafting
- Spend-Down Tracking
OpenBooks does not own
- Program judgment
- Certification to the funder
- Allowability decisions
The right-hand column is the human boundary, and it does not move. OpenBooks prepares the report; staff review and certify. It never moves money, never signs a report, and never rewrites a record it has already sealed — including on our own instruction.
Grant reporting is coming next. Help shape how OpenBooks owns it.
This responsibility is on the roadmap, next on the same Financial Memory that runs campaign compliance today. Founding partners shape the Ownership Contract before it ships and get locked pricing as capacity expands. Tell us how your funders want to see spend, or ask to be notified when it’s live.