For accounting firms
Your AI Compliance & Finance Specialist — for accounting firms.
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OpenBooks does the data entry, reconciliation, and evidence collection under your engagements, keeps each client’s record current, and hands your preparers and reviewers clean books to work from — across the firm’s book, without staffing contract preparers per season.
What OpenBooks hands your firm per client
- Data entered and reconciled
- Every transaction coded, with the reason
- Missing evidence collected
- Clean books staged for your preparer
Stop staffing contract preparers for data entry and reconciliation.
The routine keying and tie-outs already run on contract juniors or VAs, billed by the hour, across your client book. OpenBooks becomes that specialist for the whole firm — so your preparers and CPAs spend their hours on review and advisory, not data entry.
What the contract preparer does today
- Enter transactions
- Reconcile accounts
- Chase receipts and coding
- Keep each client’s ledger current
- Assemble the workpaper support
- Fix data-entry mistakes
With OpenBooks
OpenBooks owns all of the above, per client.
Your preparers review; your CPAs advise.
What OpenBooks will own across the firm.
The preparer’s job description, held by one teammate, on every client engagement.
Draft — refined with founding partners.
- Financial RecordOne current, verifiable record per client — clean books your preparer starts from, not a shoebox they rebuild.
- LedgerKept current between engagements for every client, not reconstructed at filing time.
- ReconciliationEvery account on every client tied out to the statement and the source behind it.
- Expense ClassificationEvery transaction coded, with the reason it was coded that way, to the client’s chart of accounts.
- Evidence CollectionThe documentation gathered and attached as workpaper support — chased down, not left for the preparer.
- Workpaper PreparationThe supporting schedules assembled and cross-referenced, handed to your preparer ready for review.
- Close PreparationEach client’s books staged so preparer and reviewer hours go to judgment, not keying.
Where the work happens today. Campaign Compliance & Finance is the one responsibility OpenBooks owns end to end today — that is the wedge we are proving first. The cross-client preparation described here is next on that same Financial Memory, built with our founding partners before it ships. We would rather tell you where we are than sell you a finish line we have not reached.
How OpenBooks works a client engagement.
The four acts your contract preparer runs — for every client on the firm’s book, between engagements.
- Act 1 · ConnectOnboard the client oncePoint OpenBooks at the client’s accounts, cards, and chart of accounts. It maps them once and remembers how that engagement is structured.
- Act 2 · PrepareEnter and reconcile, continuouslyBetween engagements it enters transactions, reconciles every account, codes with the reason, and chases the missing evidence — for every client at once.
- Act 3 · AssembleBuild the workpaper supportAhead of preparer review it assembles the schedules and evidence, cross-referenced, and flags exactly what needs a professional’s eye.
- Act 4 · ReviewYour firm signsYour preparer reviews and your CPA advises and signs. Nothing is filed, sent, or reported as final without a professional at your firm.
The Ownership Contract.
A specialist you can hand this to knows exactly where their job ends. So does this one.
OpenBooks owns
- Financial Record
- Ledger
- Reconciliation
- Expense Classification
- Evidence Collection
- Workpaper Preparation
- Close Preparation
OpenBooks does not own
- Professional judgment
- Tax and advisory work
- Signature and filing
The right-hand column is the human boundary, and it does not move. OpenBooks prepares the books and the support; your firm reviews, advises, and signs. It never moves money, never signs a return, and never rewrites a record it has already sealed — including on our own instruction.
You’re already paying by the hour for this work. OpenBooks is the same work, priced for the firm.
Founding Partner Pricing, set with the first firms we work with. Start with one client or one engagement; hand OpenBooks more as it earns each one. Founding partners get direct access to the OpenBooks team, weekly reviews, and locked pricing as capacity expands.